Volunteer

The Grand Prix of Portland is looking for friendly and enthusiastic volunteers with a can-do attitude. Volunteering at the Event is a unique and fulfilling experience that will offer great insight into one of the largest annual sporting events in the Pacific Northwest. We hope you will join our team!
2018 VOLUNTEER APPLICATION IS NOW AVAILABLE!  FILL IT OUT HERE
Deadline for Applications: Wednesday August 22

Please read the below role descriptions and when completing your online application, please rank your position selection(s) in order of preference. There is NO GUARANTEE you will be placed in your preferred position, however we do ensure a fun and eventful weekend.

DEADLINE FOR APPLICATIONS:  Wednesday August 22

All volunteers will be required to maintain a positive attitude and exercise good judgment and discretion in handling all matters and have a full understanding and adhere to the policies and procedures set in place by the Grand Prix of Portland.

2018 VOLUNTEER TEAMS

CREDENTIAL CENTER

The Credential Center team will be situated in an indoor air-conditioned environment and volunteers here will assist the credential center manager with the distribution of event credentials, parking and pit passes to staff, service contractors, sponsors and other qualified groups. Volunteers will also need to have an understanding of daily activities and operations within the facility in order to provide guests with accurate information following the management plan to resolve potential issues. In addition, volunteers on this team will also complete and work on other assignments and priorities depending upon identified needs of the team.

PHOTOGRAPHY TEAM

Volunteers on this team will assist by providing photographs of event, specific event features, fans and on track action. These photos will be uploaded to GPP drive folders and permission granted for use on event social media, website, and marketing materials.   *Photography team applicants will need to submit a supplemental application including examples of work.

MEDIA CENTER

Volunteers on this team will assist in providing support in the onsite press room, performing a number of unique duties and interacting directly with members of the media. Volunteers will responsible for greeting media personnel as they arrive in the media centre, answering basic questions, and be responsible for providing support at track press conferences and with the distribution of press materials. In addition, volunteers may be required in assisting with photocopying and providing directions/handouts, ushering drivers/media members to and from press conferences.

WATER & ICE TEAM

The Water & Ice Team will be responsible for delivering cases of water and ice to various volunteer locations around the track and various offices within the Event throughout the weekend in order to ensure that volunteers are kept hydrated. The team will also assist in relieving other team leads requiring extra help or coverage for breaks and providing support to areas that require “extra” volunteers for a brief period over the course of the weekend.

CEREMONIES

The Ceremonies team will be responsible for assisting in a variety of functions, including the delivery of VIPs to specific locations at a precise time during pre-and post race ceremonies. Volunteers may also assist with autograph sessions, Q & As, the pre-race parade lap, and directing dignitaries to check-in for involvement during pre-race and post-race ceremonies. Volunteers will also assist with the set-up of champagne, water, trophies, backdrops, etc. The Ceremonies team will compose of individuals who are mature, and have responsible behaviour capable of coping with a fast-paced, time-sensitive environment.

GRANDSTAND AMBASSADOR

Volunteers will be responsible for welcoming guests at each grandstand entrance as they arrive and directing them to their reserved seats as per their ticket. Volunteers will also assist in ensuring the safe and efficient traffic flow of guests to avoid potential accidents or confrontations, and staying alert to the build-up of lines. Volunteers must familiarize themselves with the event site layout to be able to provide proper assistance and answer guest questions accurately. In addition, volunteers will be required to regularly patrol the bottom level of each grandstand to remove any spectator blocking the view of others and report any problems within grandstands to a team captain, roamer or member of event staff.

HOSPITALITY AMBASSADOR

The Hospitality Ambassadors will be responsible for checking credentials of the various sponsors, partners, VIPS and guests for admittance to their appropriate suite based on the policies and procedures provided by Grand Prix of Portland. Patrol the suites, taking care of any issue and providing the best customer service possible. Volunteers will be required to regularly patrol the bottom level of each suite to report any problems within the suite areas to a team captain, roamer or member of event staff. In addition, to conducting themselves in a calm, courteous and welcoming manner to ensure a level of excellence is experienced by all suite patrons.

SOCIAL MEDIA

The Social Media Team will assist in uploading photos for social media use, generating on-site fan content as well as executing contests during the event weekend and any additional responsibilities as required. In addition, volunteers on this team will also be responsible for engaging with guest around the event site and conducting surveys on their experience during the event.

ACCESS CONTROL

The Access Control Team will welcome guest as they arrive at the event in a courteous manner and check the authenticity of tickets as they enter the facility and provide them with any ticketing information they may need. Volunteers will also assist in checking passes and ensuring proper access credentials at other various locations throughout the event site including to the IndyCar Paddock. Other duties include; directing guests to the nearest ticket booth if they would like to buy tickets or  passes onsite, explaining our food policy to anyone who brings in outside food, and conduct themselves in a calm, courteous and welcoming manner to ensure a level of excellence is experienced by all patrons.

INFORMATION SERVICES AMBASSADOR

The Information Team will be responsible for having detailed knowledge of the event, from the schedule of events to various landmarks within the circuit. Volunteers will also need to know the various on-track times, cross-over times, concert and air show times. Answer any and all questions regarding locations of concessions, merchandise, grandstands, restrooms, atms, First Aid, Lost & Found, Paddock Area, etc from patrons and vendors. Interact with spectators and guests to provide event information and direction and distribute on-site fan guides and other support series literature at various locations. In addition, to assist in contests and provide clues or small prizes to winners on the contests. The Information Services team may also be required to temporarily relieve other volunteers at their stations to cover breaks.

QUESTIONS?

If you have any questions regarding volunteering with the 2018 Grand Prix of Portland, please contact  volunteer@portlandgp.com.